How to Setup System E-mails
System Emails is pre-written standard emails which will allow you to quickly and easily create, write, and send emails without having to start wording and email message from scratch. By using a standard system email messages you can ensure that all the emails from your business will have the same look and feel to it each time, building your brand.
The quick address bar link is: /?email_messages
Click COMMUNICATION then System E-mails. This opens up the E-mail Messages page.
On the right-hand side of the E-MAIL Messages Heading bar Click Add New.
The E-mail Messages page with the ADD NEW form opens.
In the Sender field choose the default user that should be used to send these types of messages. Accounting related messages should come from the CFO, Sales inquiry types of messages should come from someone in the sales department etc.
On the right-hand side is a list of MESSAGE TAGS that can be used as variables that can be automatically populated by the system for increased productivity.
Type a Subject for these emails as well as the Body of the email. Just click the + on the right-hand side to add the variable tag to your email body.
Choose an Email type for this System Email. This gives structure and the ability to easily find the appropriate e-mail.
Select the Email template to use by clicking on the drop-down arrow.
The Email template can also be accessed quickly by clicking on the pencil.
Try and limit repeatable inserts -like Logo's in the System E-mails. If your business decides to change their branding it would save lot's of time to simply update to the new look in the Email Templates.
Select if these types of emails can be Send From the Logged-in User or not.
If a file, like an Invoice, should automatically be sent with these emails, Click SELECT FILES.
Type Identification name, and Description so it's easy to understand what this Email is for.
Choose the Access Type. Click SAVE.